Sussex County Fencing

2021 Meeting - 28 September






28 September 2021 07:30


Present: Dominic Farrer (DF), Brian Causton (BC), Jim Whelan (JW), Will Miller (WM), Cheryl Deamer (CD) Gordon Makelow (GM) Maggie Maynard (MM)


  1. Apologies for absence: Dominic Pitman

  1. County Foil Competition – Arrangements

    1. With 8 men and 4 women registered to date, JW to is seek a reduction in the hall size rental. (Action: JW)

    2. Not enough time is available to include juniors in this event. It was noted some school are dropping fencing – St Christophers, was cited as one. DF would consult coaches and schools to see whether December or January, before the Youth BYCs, would be preferred. CD noted that her contact has said schools are involved in Xmas fairs, so January is more likely. DF would also gauge likely numbers (Action: DF).

    3. Boxes and remotes would be checked before the competition (Action: JW).

    4. BC and CD will bring along a spare box . (Action: BC, CD)

    5. An appropriate Covid notice would be put onto AllEntries (Action:DF)

    6. CD noted that armourers would be present.

    7. All members are asked to encourage their club fencers to enter the foil (Action: ALL)

  2. Sussex Open - Planning

    1. DF noted that to date, numbers were high (22 WF, 22 WE, 1 WS, 45 MF, 55 ME, 10 MS) and on Stripe was a £5122. Cost would still need to be taken from this sum. Committee members should encourage more WS entries. (Action:ALL)

    2. That the entire venue hall is booked would be confirmed. (Action: DF)

    3. Pistes would be picked up from Millfield, either by BC son’s (with payment) or if BC lends his van to DF. Boxes and possibly pistes would be hired from PBT. Another possible option is to hire a van. CD also would also explore the possibility of using some of her contacts to retrieve equipment. (Action:BC, DF, CD)

    4. Excalibur Sports would provide an equipment shop. CD noted that Crawley armourers could attend and would also ask David Lichfield to be present. (Action: CD)

  3. Constitution

    1. As the constitution is becoming dated, DF would circulate an edited version for consideration. (Action: DF)

    2. Note that normally changes to a club constitution are voted on at an AGM, with the amendments promulgated in advance.

  4. Competition P&L

    1. WM asked that a full P&L for competitions be provided to the committee, noting that such accounts been provided for many years now, and is essential for transparency; also, that such a paper trail would be necessary for an audit of accounts. BC was to explore options for providing accounts of competitions (Action: BC)

  1. AOB

    1. Grants applications have been asked for via British Fencing. BC noted that the funder Azure require a broker to be a sponsor. GM said that British Fencing ask that those interested need to contact to British Fencing to get the required broker details.

Meeting adjourned.


PROGRESS AGAINST ACTIONS (Completed events are shaded. Older completions are deleted.)






JW to seek a reduction in the hall size rental for county foil. (JW)



DF to consult with coaches and schools for best date an numbers for a junior foil (DF)



Boxes and remotes to be checked before County Foil (JW)



As backup, a spare box to be brought to the County Foil (BC, CD)



An appropriate Covid notice would be put onto AllEntries (DF)



All members to encourage fencers to enter the County Foil and Women Sabreurs for the Sussex Open (ALL)



DF to confirm entire hall booked for Sussex Open



Pistes would be picked up from Millfield, either by BC son’s (with payment) or if BC lends his van to DF. CD would ask her contacts whether they can pick up gear for Sussex Open.



CD to ask David Lichfield to attend Sussex Open as armourer.



DF to circulate an editing draft of the Constitution



Source a trophy for the U16 Team Foil (JW)

21 Jul 2021: BC has the Sussex Ladies Sabre.

9 Jul 2020: An U16 trophy for epee has been found. Other trophies need to be engraved.


Arrange an online account with dual signatories (BC)

21 Jul 2021: BC to forward correct forms to DF

8 Jun 2021: Online account completed. DF is to become second signatory.

9 Jul 2020: the committees agrees to remain with Natwest.

30 Nov 2019: Committee agrees to change banks to the Metrobank.

22 Dec 2020: Action reopened. BC to arrange additional signatories for a NatWest online account.


A fixture list should be prepared and presented to the AGM. (DF/CD)

21 Jul 2021: BF and CD would produce a fixture list before the next AGM.

23 Jul 2019: Fixture list to be discussed at Committee meeting.


The website would be upgraded. (WM)

21 Jul 2021: WM noted it was a big job, but it needed to be done.

30 June 2019: Entry system taken out of website. Menu used to link to Sport80/AllEntries. Key factor is to keep emails, which is linked to the entry system – MailChimp has some.

Apr 2019: BC provided a link to Allentries, showing how the Vet’s website had integrated.

Apr 2019: WM consulted with a Wordpress developer.


Present a profit/loss analysis of each competition to the next AGM (BC)

28 Sep 2021: BC to provide options to the next committee for reporting competitions

21 Jul 2021: to be incorporated into BAU

9 Jul 2020: Few county competitions were held due to Covid.

9 Apr 19: BC explained that it would be difficult to unpick the profit/loss of past competitions, but would do so on a rolling basis after the 2019 AGM.


Produce a PDF of competitions and calendar. This would be put onto the website (JW and WM)

9 Jul 2020: Competitions Manager position is vacant.

9 Apr 19: this task now comes under the remit of the Competitions Manager.


Send the competition calendar as mailshot (WM)

9 Apr 2019: A link would be sent to a fixture/info list.


Acquire a further competition level scoring box (BC)

21 Jul 2021: The discussion on new equipment continues, revolving around new wifi equipment vs renting boxes and pistes.

9 Apr 19. Meeting confirmed that a Favero ARM5 model was needed.

30 Nov 19: Brian has put in a grant application for a top end box.

21 Dec 2020: BC reported grant was not successful.